Current Representatives
Bylaws Adopted, June 6, 2005 and renamed October 17, 2005 as
Guidelines
SECTION 1: NAME AND MISSION
NAME
The name of this organization shall be "The Committee on Institutional
Cooperation Association of Professional Staff Councils." Throughout
this document, this organization shall be referred to as "CIC APSC."
CIC MISSION
The CIC is a consortium of twelve universities committed to advancing
academic excellence by sharing resources and promoting and coordinating
collaborative initiatives.
CIC APSC MISSION
The CIC APSC addresses challenges and works toward solutions for employees
represented by the participating staff advisory/governing bodies of member
universities. The CIC APSC exchanges information and examines issues in
order to promote best practices and enhance the work life at member institutions.
SECTION 2: MEMBERSHIP, REPRESENTATION AND ELIGIBILITY
MEMBERSHIP
The staff councils at CIC member universities* that sent representatives
to the 2004 annual CIC APSC meeting constitute the founding members of
the CIC APSC. The staff council of any member of the CIC twelve university
consortium will become a member of the organization by taking both of
the following actions: 1) requesting membership in writing to the current
chair; 2) sending at least one representative to the annual face-to-face
meeting or participating in two teleconferences within 12 consecutive
months.
REPRESENTATION AND ELIGIBILITY
A maximum of four people from each member council may attend the annual
CIC APSC face-to-face meeting, but two must be designated as the voting
representatives. The names of each council's voting representatives will
be submitted to the current chair of the CIC APSC at least once a year
and no later than one month before the annual face-to-face meeting. At
least one representative from each member council is encouraged to participate
in teleconferences. Any number of representatives from each council may
listen to teleconference meetings, but each council will designate a maximum
of two representatives to speak for their staff council during any given
teleconference.
Each council will select their representatives for the CIC APSC in a manner of their own choosing. The CIC APSC encourages selection of members who have had experience with their council and preferably served in an elected position, especially current or former members of each council's executive committee, council chairs and vice chairs, chairs of standing committees or executive directors.
Addendum on what groups are represented by each council.
TERMS
Terms should be two years and staggered, so that the terms of the two
voting representatives from each council end in alternate years. No term
limit for representatives is mandated by the CIC APSC.
LIAISONS
Each member council will designate one of its representatives to serve
as its liaison to the CIC APSC, to be responsible for exchanging e-mails
and other necessary information between the two organizations.
SECTION 3: CIC APSC STRUCTURE
OFFICERS' TERMS AND DUTIES
Meetings will be chaired by a representative from the host council of
the current calendar year. The chair will preside at the annual face-to-face
meeting and teleconferences conducted during that calendar year and make
the arrangements for the meetings. An executive committee will assist
the chair with his/her duties. This executive committee will consist of
1) the current year's chair 2) a representative from the host council
of the previous year (preferably the former chair) 3) a representative
from the host of the following year and 4) a communications liaison, who
will keep the CIC APSC website and e-mail listserv current by supplying
necessary information to the CIC. 5) The chair will designate a person
from their institution to take minutes at all meetings throughout the
year of the chair's term. This person will serve as the fifth member of
the executive committee. The members of this committee will be confirmed
at the annual face-to-face meeting.
COMMITTEES
The CIC APSC shall have the power to create and dissolve committees as
necessary.
SECTION 4: MEETINGS AND QUORUM
At least one face-to-face meeting and two teleconferences will be held
each calendar year. Dates will be recommended by the Executive Committee
and approved by a majority vote of the representatives at either a meeting
or by e-mail. Attendance at any meeting by at least one representative
from a majority of the member councils will constitute a quorum.
SECTION 5: DECISION-MAKING
CONSENSUS AND VOTING
Most decisions will be made by consensus. A formal vote will be taken
if two or more eligible voting members request it. Each council will have
two votes on any question. Formal votes are required for adoption and
amendment of the guidelines and for public recommendations. If only one
representative from a member council attends a meeting, the single representative
may cast both votes for the institution, providing that option is announced
at the beginning of the meeting and the roll of voting representatives
is so amended.
SECTION 6: ADOPTION AND AMENDMENT OF GUIDELINES
Approval by two thirds of all eligible voting representatives of the CIC
APSC is required for adoption of these guidelines. The vote may be conducted
in person, during a teleconference or by e-mail. Amendments may be approved
by two thirds of the eligible voting representatives at a given meeting
(in person or teleconference), provided that a quorum is present.